My dad was one of the hardest working men that I knew, and yet he was a terrible money manager. As I was growing up we had repeated substantial money shortages that caused us much grief. Through all that I learned that good money management was one of the most crucial skills and practices needed to succeed in any business.
There are a number of ways to do accounting and bookkeeping for upholstery, pen and paper or on the computer.
Since I use Quickbooks for my bookkeeping, this is what the bookkeeping sections are primarily about.
Since I got started using Quickbooksin about 1998 I've stuck with it. However, Quickbooks is only one of many bookkeeping and accounting software programs available. To see what other programs are available:
Inc.com: How to Choose Business Accounting Software
Best Accounting Software Comparisons and Reviews
PCMag: The Best Free Small Business Accounting Software
GnuCash Free Accounting Software: an Open Source Accounting software.
Yahoo Small Business: Best accounting software for small businesses
Quickbooks is available in several versions, as shown here: Intuit QuickBooks Financial Software. You can also see a comparison of the different versions of Quickbooks here.
Note: the yellow highlighted text has been added since you last viewed this page.
When would this process be used? Let's look at several scenarios. This process applies to scenarios 3 and 4.
The Problem: You've been given a job from a client, and the client has already paid some of the expenses of the job and has deducted that amount from the total that you will be paid. The challenge is that you are responsible for those expenses and you have to include them in your bookkeeping. How do you indentify and apply those expenses to that job's invoice? Those prepaid expenses have to show up as both income and expenses in your bookkeeping, so we have to do that part in a multi-step process.
Using the Settlement sheet from your client:
A.) Enter the prepaid expenses into a bill made out to (each) company to whom the expenses were paid. Enter your client's name in the Customer:job column of the/each bill..
B.) Create a new invoice for your client (which will include all the items(both prepaid and unpaid) on the Settlement sheet.
B1.) Enter the Billable Expenses on your Invoice by means of the "Billable Time/Cost" form.
B2.) Enter the other income items from the Settlement sheet directly onto the invoice
C.) To apply the client's payment(s) (to the the supplier) and to show that those prepaid expenses are paid, create a credit memo from your invoice. All the items will by copied to the credit memo. Delete all the other items except the prepaid items.When you save the memo, it will apply the prepayments to the invoice and reduce the invoice total by that amount.
D.) Apply the Customer's Payment(s) to the Invoice using the "Receive Payments" window.
E.) Follow Up: Looking at the connected transactions that were recorded with this invoice
Before I start the tutorial, let me first prepare you with some explanations.
First, think about this: your client is paying some expenses and deducting the cost from what they pay you, (yet you still run the expenses through your bookkeeping.) Even though they are not doing it this way, it’s almost as though you are paying the bill and then they are reimbursing you for the cost. The result is the same, the money comes from the client to pay the bill. I say this to prepare you to watch this video.
Next: watch this video (It goes so quickly you may want to watch it a couple times as I did.) How do I invoice a customer for expenses?
After watching the video, then read the info on this page about Credit Memos and Credits: Applying a credit memo, credit or refund for a customer
With those explanations as an introduction, I think the process would work something like this.
Those prepaid items will automatically be entered on the invoice (as circled in red in the below picture).
Now we need to mark the prepaid items on this invoice as paid. So, create a Credit Memo for the invoice.
When you save the memo QB will ask you to make a choice, choose “Apply to an invoice. And press OK.
From the “Apply Credit to Invoices” window, click on the listing for your invoice (circled in red below), Verify that the listing is for the correct invoice number. Notice the amount that will be applied on your credit memo (circled in blue). Click on Done.
When you go back to the Credit memo window, make a note in the Memo section that says the client has prepaid this expense. Also enter the client’s invoice number. Save the Credit memo.
Back at the Invoice window: Now that you've applied that customer payment, notice in the bottom right corner, the invoice balance is shown as 0.00.
You are finished! You may close out, or you may do a little follow up below.
When you are first learning how to use Quickbooks the process can be quite intimidating. You don't want to mess up the Company file for your business, so how can you learn without making any mistakes? The truth is that you will make lots of mistakes. It's all a part of the normal learning process. So,
When you are first starting out I recommend that you create a separate Experimental Quickbooks File to practice and experiment in. This gives you the freedom to learn Quickbooks without messing up your real company file. You can create this file from scratch just as you did (or will do) you Business file, OR, as I do, you can first set up your company file and then make a copy of that company file.
When you have an Experimental file, you want to make sure that you don't get mixed up which is which. So, first change the color scheme to be a LOT different than your regular file. To change the color scheme go here: Edit/Preferences/Desktop View/Color Scheme. Next, change the name of your company under Company/Company Information/Company name. I general add "EXPERIMENTAL" to the end of my company name (i.e. "Winters Sewing - EXPERIMENTAL"). Using these two changes gives a better chance of not getting mixed which file you are in.
There are many places that teach Quickbooks, here are a couple.
Intuit has a number of Quickbooks tutorial videos here: Learn how to use QuickBooks with short video tutorials and step-by-step guides
Youtube Quickbooks Tutorials
This section deals with how you set up Quickbooks and handle making the payments in Quickbooks.
This assumes that:
When you receive a bill in the mail.
Go to Quickbooks.
Quickbooks has many reports, both standard reports and reports that you can create yourself. This article is about self-created reports specifically directed at keeping track of upholstery projects in progress.
Here is a list of jobs in progress, which is called a Work Flow Chart. This list could also be called a list of invoices that have money not yet paid. Since we don't give credit, every open invoice with an unpaid balance is automatically added to this list. Whenever the job is paid in full, then that job is automatically removed from this list.
Below is a report showing the list of items that need to be ordered. This list is automatically generated every time a new Work Order is created. The Items on the list are pulled from the Orders Items, as explained on "Setting Up Items in QuickBooks".
After you installed Quickbooks and created your company file some basic accounts were created. (If you need help setting up a new company file, go here: QuickBooks Desktop Support: Create a new company file in QuickBooks.)This article tells you how to create additional accounts.
Disclaimer: I am an upholsterer, not an accountant. So check what accounts you need and how your accounts are set up with your accountant.
This article will not go into opening a new company file
If you don't know how to create new accounts look in the Quickbooks Help to learn how to create and set up Accounts and Items. (OR just Press "Ctrl+A" to open the Accounts Window. Then press "Ctrl+N" to create a new Account.)
The idea is for you to set up the accounts first, based upon your own needs, then all the Items (see below) will flow into the Accounts. Create and use whatever names on the accounts make sense to you. The accounts will flow into the tax lines. You can see which tax lines I use. You should have your own accountant check over the tax lines to see which ones are right for you.
When you create the accounts, you can either create a lot of accounts or just a few. You can either create one account for all types on one use (such as an "Advertising" account for types of advertising, or you can make additional sub accounts for the various types of advertising (Advertising/Newspapers, Advertising/Phone Directories, etc.) OR, you can also add sub accounts to each type of account for each specific advertising business. (For example: Advertising/Newspapers/Valley Gazette). This all depends on how much detail you want to be able to generate in the reports. You only have to set it up once. I generally opt for having more detail, so I generally created my accounts like the last example, as you can see on the accounts Worksheet..
In working with Quickbooks you can use either Accounts or Items. Items can be used for all phases of both Income and Expenses. This article is directed only at creating and using items on Invoices (Which I use for Work Orders).
on the Invoices. ( All Items will flow into the Accounts, so in some ways it doesn't matter which you use. I prefer to use items because then I'm not creating lots of accounts. Instead, you can have many items connected to each account, which is what i prefer to do.
One of the places that Items are created is under Lists>Item List "Ctrl+N". Here is a example of setting of a "Fabric" Item as a subitem of "Orders"
Below is a list of Sales Items, as displayed on the Item List. These items are used for selling of items or supplies that don't need to be ordered.
Below is a list of Orders Items. These items are used for any items that I don't stock and have to order, such as fabrics, vinyls, or special supplies for each job.
This section refers to the Intuit product called Quickbooks. Quickbooks comes in several versions, as shown here: Compare QuickBooks Products.
You can uses it from anything as just simple check register up to almost a full business management tool which keeps track of most of your business functions.
As a small business (1 man doing upholstery from my house) I've been using Quickbooks since 1998 (in recent years my wife has learned to help me with the bookkeeping). Quickbooks is more than just bookkeeping, it is more like the central knowlege base of what is going on in all phases of the business. As an example of what I mean, I use a number of different QB reports, that I've created, that show us what is going on in our business. Some of the Quickbooks Functions and Reports we use are:
I just want to finish by saying this. I've both seen and experienced what it's like to work hard, but still have everything come crashing down because of the lack of proper record-keeping. I'm throughly convinced of the need, and desirability, of "doing that "nit-picky" paperwork. Taking the time up front to work out the details saves so much time, and peace of mind, in the long run.
Quickbooks has a really nice Estimating feature that is linked up with the Sales Orders (Quickbooks Premier) and the Invoices. After you have created an estimate in Quickbooks this makes it really handy and really easy to convert the Estimate into a Sales Order or and Estimate. At a later date I may write more about the Quickbooks. In the meantime you can read more about the Quickbooks estimate feature here: Quickbooks Support: Overview of Using Estimates.
Although I do occassionally use the very nice estimate feature, I mainly use my Excel estimate spreadsheet form, which you can read more about and see here: Giving Estimates. For ease of use and simplicity I'd probably mainly use the Quickbooks estimate form. However, my Excel estimate form give the clients more options allows them to se the bigger picture.
Before I started using QuickBooks I had a printed Work Order which I filled out by hand. I still occasionally (but rarely) use this if I'm out at a client's location and don't have access to my computer. Here is a sample of that old Work Order.
Since we started using QuickBooks for our bookkeeping, I've also learned to create just about all of our Work Orders in Quickbooks. This has several benefits. 1.) Once we've created the Work Order, the bookkeeping is also done at the same time. 2.) No more lost Work Order tags. When I was filling out the Work Orders by hand, every once in a while I would lose a Work Order. What a challenge. Now, if I misplace the Work Order, just print out another one. 3.) At the same time that I create the Work Order, the job is automatically put on my job schedule.
In QuickBooks, depending upon which version of Quickbooks you have, you can use either Sales Orders or Invoices as your Work Order. Probably because we've started using QuickBooks since 1998 with the Basic version (and then progressed to the Pro and now to the Premiere version), we learned to use Invoices as our Work Orders. We have created a number of Invoice templates that we have labeled as Work Orders. Depending upon what type of job or service, we use any of a selection of templates that we have created. In addition, we've created several templates with various sizes of text. For small jobs that don't require much explanation we've created a template with large sized text so that it will better fill up the sheet. Conversely, we've also created a template with small text, with the columns readjusted. This we use for jobs that require a lot of items with detailed descriptions. We also have other templates with regular sized text for average jobs.
How much detail you put on a Work Order depends on the size and the complexity of the job. Write out as much detail as needed to do the job correctly.
Here are some samples of Work Orders with various amounts of detail on them. (Click on each of them picture to see a full sized image. Then close that window to come back to this page.) All of these templates use a template with regular sized text.
Here is a short Work Order and a medium sized Work Order.
Here is a long Work Order and a full page Work Order
To make it easier to fill out the Work Orders I've prefilled many of the Item descriptions in Quickbooks with the generic text that is common to each item on all Work Orders. Here is a sample of the Orderable Fabrics Item. At the left click on the Item type "Orders:Fabric". The text shown in the middle is then automatically filled in. Then, just add, change, or delete any of the text as needed for each job:
Here is a sample of a Work Order as viewed when filling it out. The items were chosen in the left collumn, then all the text that you see in the wide Description collumn in the middle was automatically filled in. Then it's a matter of just altering each item line description as needed as needed for each particular job.
Generally I choose and alter one item at a time, but the all the items on the above invoice were all chosen to demonstrate the capability.
I've also set up these Work Orders to work with Reports that automatically keep track of the jobs that are in process.
Below is an example of how a set of Items and accounts were set up for an upholstery business. This list just gives you a starting point. You won't need them all. Only pick and choose the accounts and the items that would be appropriate for your business or for your needs.
Create the accounts first, because when you create the items you will need to choose which account each item is connected.
Both the items and accounts have parent items/accounts and child items/accounts, which are separated with a colon ":". So, that means, in the example below of the Accounts of "Sales:Auto Upholstery" you first create an account called "Sales"(which will be the parent account), then later you create another account called "Auto Upholstery" and mark it as a subaccount of "Sales". Similarly, in another example, that of the items "Dec items:Accessories" you first create an item called "Dec items" (Decorating) . Then create another item called "Accessories" and mark it as subitem of "Dec items".
Here is an example of the items (on the left) as shown in the Quickbooks Items & Accounts listing at the bottom. Although they are listed as in the left below, you should understand them as in the right column. The "Dec items" is the parent item and the other items below are subitems. (The Acounts work the same way.)
Items as Listed in Quickbooks | Items as shown in a typical outline |
---|---|
Dec items Dec items:Accessories Dec items:Alterations Dec items:Bed Access's Dec items:Cascades Dec items:Cornice(s) Dec items:Cornice(s):Pattern Match Dec items:Cornice(s):Additions Dec items:Cornice(s):Alterations Dec items:Cornice(s):lining Dec items:Curtains Dec items:Extras Dec items:Panels Dec items:Shades-Window Dec items:Swags/Cascade Dec items:Throw Pillow Dec items:Valance(s) |
Dec items
|
Disclaimer: I am not an accountant, so check with your own accountant for proper set up of accounts and items for your particular Quickbooks Company File.
Item:Child-items | Description | Type | Account:Child Accounts |
---|---|---|---|
Auto & Vehicle Upholstery | autos, trucks, tractors, ATV's, etc | Service | Sales:Auto Upholstery |
Auto & Vehicle Upholstery:Additions | Service | Sales:Auto Upholstery | |
Auto & Vehicle Upholstery:Repairs & Alterations | Service | Sales:Auto Upholstery | |
Consultation | In shop consultation | Service | Sales:Consulting |
Boat Upholstr | Service | Sales:Boat upholstery | |
Boat Upholstr:Extras | Service | Sales:Boat upholstery | |
Dec items | Service | Sales:Wholesale Decorators | |
Dec items:Accessories | Service | Sales:Wholesale Decorators | |
Dec items:Alterations | Service | Sales:Wholesale Decorators | |
Dec items:Bed Access's | Service | Sales:Wholesale Decorators | |
Dec items:Cascades | Service | Sales:Wholesale Decorators | |
Dec items:Cornice(s) | Service | Sales:Wholesale Decorators | |
Dec items:Cornice(s):Pattern Match | Service | Sales:Wholesale Decorators | |
Dec items:Cornice(s):Additions | Service | Sales:Wholesale Decorators | |
Dec items:Cornice(s):Alterations | Service | Sales:Wholesale Decorators | |
Dec items:Cornice(s):lining | Service | Sales:Wholesale Decorators | |
Dec items:Curtains | Service | Sales:Wholesale Decorators | |
Dec items:Extras | Service | Sales:Wholesale Decorators | |
Dec items:Panels | Service | Sales:Wholesale Decorators | |
Dec items:Shades-Window | Service | Sales:Wholesale Decorators | |
Dec items:Swags/Cascade | Service | Sales:Wholesale Decorators | |
Dec items:Throw Pillow | Service | Sales:Cushions & Pillows | |
Dec items:Valance(s) | Service | Sales:Wholesale Decorators | |
Equipment Repairs | Service | Repairs:Machinery Repair | |
Labor | Service | Sales:Upholstery | |
Labor:Alterations | Service | Sales:Repairs | |
Labor:Cushions | Service | Sales:Cushions & Pillows | |
Labor:Cushions:Alterations | Service | Sales:Sewing | |
Labor:Cushions:filling | Service | Sales:Cushions & Pillows | |
Labor:Cushions:lining | Service | Sales:Cushions & Pillows | |
Labor:Cushions:Extras | Service | Sales:Cushions & Pillows | |
Labor:Cushions:Repairs | ..Labor: charge is for sewing of the cover only. There will be an extra charge for any repairs to foam or padding, or any other work. | Service | Sales:Cushions & Pillows |
Labor:Extras | Service | Sales:Upholstery | |
Labor:Extras:Cushion Covers | Service | Sales:Upholstery | |
Labor:Extras:Arm covers | Service | Sales:Upholstery | |
Labor:Extras:Assembly | Service | Sales:Upholstery | |
Labor:Extras:Attached cush | Extra charge for Attached cushions | Service | Sales:Upholstery |
Labor:Extras:Button tuft'g | Service | Sales:Upholstery | |
Labor:Extras:buttons | Service | Sales:Upholstery | |
Labor:Extras:Channel back | Service | Sales:Upholstery | |
Labor:Extras:Channels | Service | Sales:Upholstery | |
Labor:Extras:Head Covers | Service | Sales:Upholstery | |
Labor:Extras:Matching Patt | Service | Sales:Upholstery | |
Labor:Extras:Matching Patt:Moderate Matching | Service | Sales:Upholstery:Pattern Match | |
Labor:Extras:Matching Patt:CenterPattern | Extra charge for Center Pattern Match on ..... Center patterns as much as reasonably possible. Patterns will be centered on each piece and on the runners, as much as reasonably possible, as determined by the upholsterer. (in some cases some patterns m... | Service | Sales:Upholstery:Pattern Match |
Labor:Extras:Matching Patt:Flow Match | Extra charge for Flow Pattern Match on ..... Match patterns as much as reasonably possible. (some patterns may not be fully matched in some instances.) Welts will not be matched. If requested Welts can be made out of a different fabric, if different f... | Service | Sales:Upholstery:Pattern Match |
Labor:Extras:Matching Patt:Plaid Match | Extra charge for Plaid Pattern Match on ...... Match patterns both ways as much as reasonably possible. (some patterns may not be fully matched in some instances.) Welts will not be matched but are to be cut on the diagonal or can be made out of diff... | Service | Sales:Upholstery:Pattern Match |
Labor:Extras:Matching Patt:Stripe Match | Extra charge for Vertical Stripe Pattern Match on ..... Match stripes vertically as much as reasonably possible. (some stripes may not be fully matched in some instances.) Welts will not be matched but are to be made out of one of the stripes, or colo... | Service | Sales:Upholstery:Pattern Match |
Labor:Extras:Matching Patt:Unmatched | Unmatched. Unless specifically otherwise stated, all labor charges are for using fabrics than don't require any matching of fabric patterns. Extra labor charges apply, and extra fabric will be needed, when we use fabrics that need any type of matching. | Service | Sales:Upholstery |
Labor:Extras:Matching Patt:VerticleMatch | Extra charge for Verticle Pattern Match on .....Align pattern vertically as much as reasonably possible. (This is not a flow match) (some patterns may not be fully vertically matched in some instances.) Welts will not be matched but are just made out o... | Service | Sales:Upholstery:Pattern Match |
Labor:Extras:Seam binding | *Seams may be bound with 1 of 3 methods (sewing the edges, using a seam binding fabric, or using an adhesive), depending on what we think is most appropriate in regards to the type of fabric, application, or availability of supplies, etc. ..... Per ft... | Service | Sales:Upholstery |
Labor:Extras:Skirt | Service | Sales:Upholstery | |
Labor:Extras:Throw Pillows | Service | Sales:Cushions & Pillows | |
Labor:Extras:Trim, custom | Service | Sales:Upholstery | |
Labor:Frame | Service | Sales:Upholstery | |
Labor:Frame:Frame Alterations | Service | Sales:Upholstery | |
Labor:Frame:Frame repairs | Service | Sales:Repairs | |
Labor:labor on foam | Labor to cut, shape, glue, etc. the foam to a furniture frame | Service | Sales:Repairs |
Labor:Repairs | Service | Sales:Repairs | |
Labor:Rush Fee | Service | Sales:Upholstery | |
Labor:RV | Service | Sales:RV Upholstery | |
Labor:RV:RV Furniture | Service | Sales:RV Upholstery | |
Labor:RV:extras | Service | Sales:RV Upholstery | |
Labor:RV:Goucho Beds | RV goucho bed (folding cushions that are connected), recover only, re-use existing foam, seat cushion aprox " X " X " thick - back cushions aprox size "X "X " thick Labor each | Service | Sales:RV Upholstery |
Labor:RV:RV Uph-Labor | RV cushions, recover only,re-use existing foam, aprox size " X " X " - Labor each | Service | Sales:RV Upholstery |
Labor:Sewing | Service | Sales:Sewing | |
Labor:Slipcover | Service | Sales:Slip Covers | |
Labor:Slipcover:Cushions | Service | Sales:Slip Covers | |
Labor:Slipcover:Extras | Service | Sales:Slip Covers | |
Labor:Spring Repair | Retieing or repairing springs in furniture | Service | Sales:Repairs |
Labor:Upholster | Service | Sales:Upholstery | |
Labor:Upholster:Alterations | Service | Sales:Upholstery | |
Labor:Upholster:Chairs | Service | Sales:Upholstery | |
Labor:Upholster:Extra Work | Service | Sales:Upholstery | |
Labor:Upholster:Frame Prep | Service | Sales:Upholstery | |
Labor:Upholster:Sofas | Service | Sales:Upholstery | |
Labor:Upholster:Sofas:6 cushion sofa | Labor to recover 6 cushion sofa, with 3 seat cushions and 3 back cushions, no skirt, not buttons. | Service | Sales:Upholstery |
late fee | Service | Winters Sewing 2 Checking | |
Note | Service | Sales:Other | |
Other Income | Service | Other Income:Miscellaneous Income | |
Outdoor | Service | Outdoor | |
Outdoor:Outdoor cushions | Service | Outdoor | |
Prof Mem. | Professional Memberships | Service | Dues and Subscriptions |
Refinish-Sub | Service | Sales:Refinish/Repair | |
Shop | Service | Time | |
Shop:Clean | Service | Time | |
Time | Service | Time | |
Time:Journal | Service | Time | |
Thread | Inventory Part | Sales:Supplies | |
Thread:Star Ultra De | Inventory Part | Sales:Supplies | |
Thread:Star Ultra De:368 | Lt. Blue #6 Polyester thread, 4 oz. spool / size DB92 | Inventory Part | Sales:Supplies:Thread |
Thread:Star Ultra De:6162 | White | Inventory Part | Sales:Supplies:Thread |
Customer's | Non-inventory Part | Sales:Other | |
Customer's:Leather | Client provided leather. | Non-inventory Part | Sales:Other |
Customer's:Customer supplied items | Non-inventory Part | Sales | |
Customer's:Fabric | yds of customer's own fabric. plain or all over design fabric, no matching required. (Extra charges apply and extra fabric will be needed if fabric has a design needing to be matched.)..Note: If this fabric is a loose weave or unravels easily, There wi... | Non-inventory Part | Sales:Other |
Customer's:Vinyl | yards of customer's own vinyl. plain or all over design fabric, no matching required. (Extra charge if fabric has a design needing to be matched.) | Non-inventory Part | Sales:Fabric |
Discounts/Fab | Non-inventory Part | Cost of Goods Sold:Fabric | |
Estimate | Non-inventory Part | Sales:Other | |
Estimate:Fabric needed | Yds of, plain or allover print, Fabric, needed for job. Allow more fabric & labor if the fabric you get is a plaid or fabric that requires matching. | Non-inventory Part | Sales:Other |
Orders | Non-inventory Part | Sales | |
Orders:Thread | Non-inventory Part | Cost of Goods Sold:Thread | |
Orders:Leather | Non-inventory Part | Cost of Goods Sold:Leather | |
Orders:Fabric | FABRIC: Yds of Pattern: / Color: / Number: / Sample Book: / From Company:..Note: Extra charge if we match patterns...Also, if this fabric is a loose weave or unravels easily, There will be an extra charge if we bind the seams...We reserve the right... | Non-inventory Part | Sales:Fabric |
Orders:Fabric-blank | Yds of Pattern: _______________ / Color: ______________ / Number: __________/.... Sample Book: _____________ / From Company: ______________________..Note: Extra charge if we match patterns...Also, if this fabric is a loose weave or unravels easily, Th... | Non-inventory Part | Sales:Fabric |
Orders:Foam | FOAM: Piece(s) of new foam for .... cushion(s), size " X " X " thick, grade: or similar | Non-inventory Part | Sales:Foam |
Orders:Hardware | Non-inventory Part | Sales:Supplies | |
Orders:Loan Samples | Loan Sample | Non-inventory Part | Cost of Goods Sold |
Orders:Lumber | Non-inventory Part | Sales:Lumber | |
Orders:Parts | Non-inventory Part | Sales:Parts | |
Orders:Pillow Wrap | Non-inventory Part | Sales:Pillow Wrap | |
Orders:Supplies | Non-inventory Part | Sales:Supplies | |
Orders:Vinyl | Yds of Pattern: / Color: / Number: / Sample Book: / From Company: | Non-inventory Part | Sales:Fabric |
Orders:Vinyl blank | Yds of Pattern: _______________ / Color: ______________ / Number: __________/.... Sample Book: _____________ / From Company: ______________________ | Non-inventory Part | Sales:Fabric |
Purchases | Non-inventory Part | Cost of Goods Sold | |
Purchases:Parts | Non-inventory Part | Shop items | |
Purchases:Personal Use | Items withdrawan for personal use | Non-inventory Part | Cost of Goods Sold:Personal Use Account |
Purchases:Fabric | Non-inventory Part | Cost of Goods Sold:Fabric | |
Purchases:Foam | new foam | Non-inventory Part | Cost of Goods Sold:Foam |
Purchases:Lumber | Lumber for Job | Non-inventory Part | Cost of Goods Sold:Lumber |
Purchases:Shop Items | Non-inventory Part | Shop items | |
Purchases:Supplies | Non-inventory Part | Cost of Goods Sold:Supplies | |
Purchases:Supplies:Cotton Battng | Non-inventory Part | Cost of Goods Sold:Supplies | |
Purchases:Supplies:glue/adhesive | Non-inventory Part | Cost of Goods Sold:Glue/Ahesive | |
Purchases:Supplies:Hardware | Non-inventory Part | Cost of Goods Sold:Hardware | |
Purchases:Supplies:Pillow Wrap | Non-inventory Part | Cost of Goods Sold:Pillow Wrap | |
Purchases:Supplies:rodding 3/8" | 3/8" metal rodding | Non-inventory Part | Cost of Goods Sold:Window Treatment hardware |
Purchases:Supplies:Thread | Non-inventory Part | Cost of Goods Sold:Thread | |
Purchases:Supplies:Trim | Non-inventory Part | Cost of Goods Sold:Trim | |
Purchases:tools etc. | Non-inventory Part | Tools, etc. | |
Sales | Non-inventory Part | Sales | |
Sales:Extras | Non-inventory Part | Sales:Extras | |
Sales:Fabric | Yds of Pattern: Color: Number: Sample Book: From Company:..Note: Extra charge if we match patterns...Also, if this fabric is a loose weave or unravels easily, There will be an extra charge if we bind the seams. | Non-inventory Part | Sales:Fabric |
Sales:Foam | Piece(s) of new foam for .... cushion(s), size " X " X " thick, grade: or similar | Non-inventory Part | Sales:Foam |
Sales:Lumber | Non-inventory Part | Sales:Lumber | |
Sales:Parts | Non-inventory Part | Sales:Supplies | |
Sales:Pillow wrap | WRAP: add 1 layer of our standard pillow wrap, or other padding, over .... | Non-inventory Part | Sales:Pillow Wrap |
Sales:Spring Cush's | Non-inventory Part | Sales:Spring Cush's | |
Sales:Supplies | SUPPLIES: Standard supplies to do job. (thread, staples, our standard amount of added cotton, dust cloth, tack strips, standard cording ..... (This does not include any additional non standard amounts or types of any supplies that may be needed. There ... | Non-inventory Part | Sales:Supplies |
Sales:Supplies:Glue cost | Cost of glue | Non-inventory Part | Sales:Supplies |
Sales:Trim | Non-inventory Part | Sales:Trim | |
Sales:vinyl | Non-inventory Part | Sales:Fabric | |
Internet Pers | Personal Internet use | Non-inventory Part | Owner's Capital:Draws:Occupancy-personal:Utilities:Internet-pers |
Shipping to us | costs of shipping freight to get products to us. | Other Charge | Shipping & Freight to us |
Advertising | Other Charge | Advertising | |
Advertising:Internet | business website | Other Charge | Advertising:Internet Advertising |
Advertising:Newspapers | Other Charge | Advertising:Newspaper | |
Advertising:Newspapers:West Side Newspaper | Other Charge | Advertising:Newspaper:West Side Newspaper | |
Advertising:Newspapers:Itemizer Observer | Other Charge | Advertising:Newspaper:Itemizer Observer | |
Advertising:Telephone Books | Other Charge | Advertising:Telephone Books | |
Advertising:Telephone Books:Explore Polk County | Other Charge | Advertising:Telephone Books:Polk County Phone Directory | |
Advertising:Telephone Books:Polk County Phone Book | Other Charge | Advertising:Telephone Books:Polk County Phone Directory | |
Advertising:Telephone Books:Dex Phone Directory | Dex Yellow pages advertising | Other Charge | Advertising:Telephone Books:US West Dex |
Advertising:Telephone Books:YellowBook Dirx | YellowBook Directory phone book payment | Other Charge | Advertising:Telephone Books:Regional Directory |
Owner's Equity Item | Other Charge | Owner's Capital:Draws | |
auto insuranc | To Personal Account to pay for auto insurance | Other Charge | Owner's Capital:Draws |
Credit toward | Other Charge | Other Expenses | |
Dues & Subscr | Other Charge | Dues and Subscriptions | |
Freight | Other Charge | Cost of Goods Sold:Freight | |
Freight:Packaging | Other Charge | Cost of Goods Sold:Freight | |
Judie charge | Other Charge | Professional Fees | |
Loan Sample | Other Charge | Sales:Other | |
Loan Sample:Book | Sample Book name or number: From Company: | Other Charge | Sales:Other |
Loan Sample:Collection | Number of pages or samples: From Company: | Other Charge | Sales:Other |
Loan Sample:Page - single | Pattern or Number: /From Sample Book: /From Company: | Other Charge | Sales:Other |
Occupancy | Other Charge | Occupancy | |
Occupancy:Shop Space | Shop/Business portion of house payment | Other Charge | Occupancy:Shop Space |
Occupancy:House Payment | House Payment to USDA-Rural Development - personal | Other Charge | Owner's Capital:Draws |
Occupancy:Electric-Busi | Electricity, Business | Other Charge | Occupancy:Utilities:Electric Business |
Occupancy:Electric-Pers | Electricity, Personal | Other Charge | Other Expenses:Owner's Occupancy Share:Electricity - Personal |
Occupancy:Garbage-Busi | Garbage - Business | Other Charge | Occupancy:Utilities:Garbage Business |
Occupancy:Garbage-Pers | Garbage - Personal | Other Charge | Other Expenses:Owner's Occupancy Share:Garbage - Personal |
Occupancy:InternetServ Bus. | Business Internet Service | Other Charge | Occupancy:Utilities:Internet Service-bus |
Occupancy:InternetServ-Pers | Personal Internet Service | Other Charge | Owner's Capital:Draws:Occupancy-personal:Utilities:Internet-pers |
Occupancy:Nat Gas-busi | Natural Gas - Business | Other Charge | Occupancy:Utilities:NatGas Business |
Occupancy:Nat Gas-pers | Natural Gas Personal - 78% - enter .78 in Quatity | Other Charge | Other Expenses:Owner's Occupancy Share:NatGas - Personal |
Occupancy:Rent-Business | Business rent | Other Charge | Occupancy:Rent-Business |
Occupancy:Rent-Personal | Personal Share of rent | Other Charge | Other Expenses:Owner's Occupancy Share:Rent - Personal |
Occupancy:Phone-Business | Business Telephone | Other Charge | Occupancy:Telephone-Business |
Occupancy:Phone-Business:Bus. Fax line | Business fax phone number | Other Charge | Occupancy:Telephone-Business |
Occupancy:Phone-Personal | Personal telephone | Other Charge | Owner's Capital:Draws:Occupancy-personal:Utilities:Telephone - pers |
Occupancy:Water-Busines | Water & Sewer for business | Other Charge | Occupancy:Utilities:Water-Sewer Business |
Occupancy:Water - Pers | Wate & Sewer for personal | Other Charge | Other Expenses:Owner's Occupancy Share:Water-Sewer Personal |
Office-Bus. | Other Charge | Office Supplies | |
Office-Bus.:Computer Expense | Other Charge | Repairs:Computer Repairs | |
Personal | Other Charge | Owner's Capital:Draws | |
Refunds | Other Charge | Miscellaneous | |
Retainer | retainer applied | Other Charge | Retainers |
service charg | Other Charge | Service Charge | |
Shipping | SHIPPING and Handling charges on your fabric or other. | Other Charge | Sales:Other |
Shipping:Cutting Charge | Other Charge | Sales:Other | |
Tip/Bonus | Tips & Bonuses | Other Charge | Other Income:Tips |
Trip charge | Other Charge | Sales:Trip Charge | |
Trip charge:Consultation | Other Charge | Sales:Trip Charge | |
Trip charge:Delivery | DELIVERY: Charge for 1 person, extra charge if 2 people needed. (no charge if customer brings furniture to our shop.) | Other Charge | Sales:Trip Charge |
Trip charge:Measure-Fit'g | Slipcover Measure &/or Fitting | Other Charge | Sales:Trip Charge |
Trip charge:Mileage Charg | Other Charge | Sales:Trip Charge | |
Trip charge:Pick up | PICKUP: Charge for 1 person, extra charge if 2 people needed (no charge if customer brings furniture to our shop.) | Other Charge | Sales:Trip Charge |
Trip charge:Service call | Other Charge | Sales:Trip Charge | |
Visa Payment | Personal Visal Credit card Payment | Other Charge | B of A Visa |
Amount Due | Amount Due | Subtotal | |
Reimb Subt | Reimbursable Expenses Subtotal | Subtotal | |
Subtotal | SubTotal ------------------------------------------->>>>>> | Subtotal | |
Phone/Internet | Busines Telephone & Internet | Group | |
CustSlip COM Group | Group | ||
USDA - House Payments | Group | ||
Phone 000-0000 | Group of personal & business Internet Service, & personal phone | Group | |
Rent Ind BusPer | Group | ||
Cush-Lab&Sup | Cushion(s), Labor and supplies | Group | |
CushGroup | Group | ||
Electric-all | Total Electric bill | Group | |
foam on frame | foam & labor to put foam on frame | Group | |
Garbage-all | Combined Personal and Business Garbage | Group | |
Gas-Nat-all | Natural Gas all combined | Group | |
ISP | Internet Service Provider charge | Group | |
Reimb Group | Total Reimbursable Expenses | Group | |
Rent-all | Total Combined Rent | Group | |
UphGroup | Recovery | Group | |
Water-all | Group | ||
Discount | Discount | Contra-Income | |
Barter Pay-Ju | Barter pay from Client | Payment | Barter:Barter with Client |
Deposit | Deposit paid on job | Payment | Undeposited Funds |
Payment-cash | Payment by cash received | Payment | Undeposited Funds |
Payment-check | Payment by check received | Payment | Business Checking |
Payment Rec'd | Payment Received on Work Order | Payment | Undeposited Funds |