In designing an Estimate Form or a Work Order, here are some of the phrases that I have used on my forms.

Work Order Phrases

Pattern Match

Unmatched: Unless specifically otherwise stated, all labor charges are for using fabrics than don't require any matching of fabric patterns. Extra labor charges apply, and extra fabric will be needed, when we use fabrics that need any type of matching. by StephenW

Stripe Match: Extra charge for Vertical Stripe Pattern Match on ..... Match stripes vertically as much as reasonably possible. (some stripes may not be fully matched in some instances.) Welts will not be matched but are to be made out of one of the stripes, or colored or floral parts of the fabric or can be made out of different fabric, if the different fabric is ordered or supplied, and so noted on this work order.) by StephenW

Verticle Match: Extra charge for Verticle Pattern Match on ..... Match vertically (keeping each pattern in the same center of pattern) as much as reasonably possible. (This is not a flow match) (some patterns may not be fully vertically matched in some instances.) Welts will not be matched but are just made out of various parts of the pattern of the fabric or can be made out of different fabric, if the different fabric is ordered or supplied, and so noted on this work order.) by StephenW

Center Match: Extra charge for Center Pattern Match on (type of furniture) Center patterns as much as reasonably possible. Patterns will be centered on each piece and on the runners, as much as reasonably possible, as determined by the upholsterer. (in some cases some patterns may not be fully centered.) Welts will not be matched. by StephenW

Plaid Match: Extra charge for Plaid Pattern Match on ...... Match patterns both ways as much as reasonably possible. (some patterns may not be fully matched in some instances.) Welts will not be matched but are to be cut on the diagonal or can be made out of different fabric, if the different fabric is ordered or supplied, and so noted on this work order.) by StephenW

Waterfall Match: Extra charge for Waterfall Pattern Match on (type of furniture) Match patterns as much as reasonably possible. (some patterns may not be fully matched in some instances.) Welts will not be matched. If requested Welts can be made out of a different fabric, if different fabric is ordered and it is so noted on this work order. by StephenW

COM Statements For Customer's Own Material:, we assume neither responsibility nor liability for the durability, tailoring variation, suitability for use, or flammability. contributed by kmealy

Customer's Own Material. plain or all over design fabric, no matching required. (Extra charges apply and extra fabric will be needed if fabric has a design needing to be matched.) Note: If this fabric is a loose weave or unravels easily, There will be an extra charge if we bind the seams. Note: we will not be responsible for any marks, creases, folds, discolorations, or other imperfections of the client's fabric. Face of fabric is [ ] rolled inside roll [ ] rolled outside roll by StephenW

Installments: Payments to be made as follows: The first installment (about 1/2) covers materials and supplies and estimated shipping costs. Then, some months later, when we are getting ready to start the job, an addition installment of approx 1/2 of the balance (which is mostly labor) will be due.  The final balance, including any adjustments, is due on or before completion, whether the job is picked up right away or not.

For large rebuilding jobs, such as this one, much of the original deposit goes towards paying the expenses of the job (i.e. materials, supplies, outside contract work, etc.),  Due to the length of time a job like this takes it can leave us without the needed funds to carry us through to the end of the job. Consequently, after a substantial part of the work has been completed, if needed, a second payment may be requested to sustain us until we finish the job. In this case, pictures showing the progress will be supplied.

Closing Statements 50% DEPOSIT REQUIRED ON ALL ORDERS. Balance due on delivery. In case of cancellation, Customer forfeits deposit. Not responsible for loss or damage to items left for service in case of fire, theft or any other cause beyond our control. Items left over 30 days after completion or without authorization will be sold or otherwise disposed of. Final bill may be higher due to unforeseen damage/repairs/supplies that may be necessary. There will be a COM surcharge on all outside supplies and/or fabrics brought in to be used in this shop. by Cheryl

Work Order Agreement (above signature): Unless otherwise noted, all prices quoted are only for labor of doing things in our standard ways and our standard supplies. Any extra supplies needed or any extra work needed will be charges extra. All labor & other prices and yardage figures are for plain or unmatched patterns. Matching patterns requires extra labor and extra fabric. Extra charges will apply to any extra work, such as frame, spring, or major padding repair, or to any extra supplies needed. Prices only include recovering the items in our shop and do not include pick up and deliver, unless so note in writing. TERMS: if fabric or supplies needed, up to 50%+ DEPOSIT REQUIRED. BALANCE DUE IN FULL UPON COMPLETION OF ORDER, whether or not job is picked up right away. This Work Order agreed to by: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date _ _ _ _ _ Received by: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date _ _ _ _ _ _ by StephenW